SERVICES

BEFORE THE WEDDING

• Wedding planning timeline preparation and creating a wedding checklist

• Access to private wedding planning software

• Establishing priorities, developing and tracking the budget

• Vendor recommendations, negotiations and bookings

• Contract review

• Vendor management

• Creation and execution of a design scheme

• Assistance in ordering save-the-dates, wedding invitations and all printed materials

• Tracking of guest RSVP’s

• Procuring Wedding favors & accessories

• Etiquette information

• General advice and consultation

• Unlimited meetings and coordination time

• Attendance at vendor meetings

• Confirming all details with the appropriate vendors prior to the wedding

• Wedding Rehearsal: Our Wedding team will help assist your wedding party at the rehearsal based on the processional and recessional plan you made at your previous meeting. This includes lining up the wedding party, timing the processional/recessional, rehearsing all entrances and exits, and assisting in any other details like a Zoom meeting setup for the big day.

• PLUS***

• Stuffing and sending save-the-dates and wedding invitations

• Procuring and delivering guest welcome bags

​

DAY OF THE WEDDING

Pre Ceremony

• Setting up any reception décor the couple has provided including centerpieces, menus, place cards, favors, signage, and even dinnerware/cutlery

• If the bartender is arriving later in the afternoon, our team will assist in prepping the bar (chilling the drinks, assembling champagne flutes, putting ice in the freezer)

• Setting up ceremony décor- including any props needed for the ceremony itself.

• Our team will check in with every vendor arriving to the venue, showing them where to set up, and handling any vendor no shows.

• We will verify the reception table/chair layout is correct, and set up the wedding seating chart (seating chart sign, table numbers, and place cards)

• Once the boutonnieres and corsages have been dropped off by the florist, a member of our staff will assist in pinning.

• Setting up the dessert table to the couple’s specifications (décor, cake cutting supplies, cutlery etc.)

• Our staff will partner with the bartender to let them know what the plan is for cocktail hour prior to the ceremony

Ceremony

• If needed, consult with the couple on their weather contingency plan, delegating tasks needed to carry out this plan. 

• Instruct all wedding guests on where and when to take their seats for the ceremony.

• Coordinate with the DJ, Musician, Officiant, and Photographer to ensure that all vendors are set and ready to go for an on time ceremony.

• Ensure that the bridal party is ready for the processional and makes sure that they are in the correct lineup order

• Coordinate the timing of the entrances of the bridal party down the aisle, and fluff the bride’s dress prior to her entrance.

• Two members of our staff will assist with opening the doors for any specified entrances.

• If the couple is doing a Zoom Meeting/Video Streaming for their ceremony, a member of our team will help set up the meeting. 

Cocktail Hour

• Our team will help direct guests where to go for cocktail hour & where to find the seating chart (answer any questions that they may have)

• Check in with vendors to make sure everything is running smoothly and service is on time.

• Check in with the photographer during cocktail hour to determine when the couple will be ready for the reception entrance.

Reception Responsibilities

• Make sure the wedding party is lined up for the grand entrance into the reception.

• Coordinate with the DJ to make sure that dinner, toasts, dances, announcements and thank you are on time.

• Communicate with the catering staff to ensure their service is running smoothly throughout dinner

• Our team of specialists are also there throughout the night to handle any guest concerns, vendor issues, and the general needs of the couple throughout the event.

Departure/Clean Up

• Ensure that the props (bubbles, etc.) for the grand exit are unpackaged, and setup.

• If applicable, we will verify that the departure vehicle arrives on time.

• Our staff will line guests up for the grand exit, and coordinate with the photographer & DJ for the couple’s exit of the venue.

• Our staff will assist in the packing and cleanup of the couple’s décor supplied to the venue, and makes sure that they have collected all of their belongings before their departure

• Check in with vendors prior to their departure to verify that they have cleaned their stations.